Privacy Policy

Last Updated: [5-18-2026]

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Texas Valor Foundation (“Texas Valor Foundation,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, store, and protect information when you visit our website, submit a form, apply for an outdoor experience, volunteer, donate, subscribe to updates, contact us, or otherwise interact with Texas Valor Foundation.

By using this website, you agree to the practices described in this Privacy Policy.

 

1. Information We Collect

 

Texas Valor Foundation may collect personal information that you voluntarily provide through our website forms, donation pages, newsletter signup, application forms, volunteer forms, contact forms, and other communications.

 

This information may include:

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• First and last name

• Email address

• Phone number

• City and state

• Military branch or service-related information

• Active duty, reserve, veteran, or first responder status

• Preferred outdoor experience type

• Volunteer availability

• Volunteer areas of interest

• Relevant volunteer experience

• Comfort level with outdoor events

• Donation amount

• Donation frequency

• Dedication or message attached to a donation

• Company name, if provided

• Newsletter or email consent preferences

• Any message or information you choose to submit

 

Please do not submit sensitive medical, mental health, financial, or personal information through our website forms unless it is specifically requested and necessary for program review, volunteer coordination, or donation processing.

 

2. Application and Program Information

 

If you apply for an outdoor experience or nominate someone for a program, we may collect information needed to review the application, confirm eligibility, communicate with applicants, coordinate experiences, and determine whether a specific opportunity is appropriate.

 

Application information may be used to:

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• Review eligibility for Texas Valor Foundation programs

• Communicate with applicants or nominees

• Understand preferred experience types

• Coordinate outdoor experiences

• Plan logistics, safety, meals, travel, gear, lodging, or event needs

• Maintain internal records related to program participation

 

Submitting an application does not guarantee selection. Application information is reviewed by Texas Valor Foundation for program-related purposes.

 

3. Volunteer Information

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If you complete a volunteer form, we may collect information to evaluate volunteer interests, availability, experience, location, and suitability for specific opportunities.

 

Volunteer information may be used to:

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• Contact you about volunteer opportunities

• Match you with appropriate roles

• Coordinate event support

• Plan logistics and scheduling

• Communicate safety expectations

• Maintain volunteer records

• Send updates related to Texas Valor Foundation’s mission

 

Volunteer roles may include event setup, outdoor trip support, meal coordination, transportation and logistics, fundraising, photography/video, social media support, sponsor outreach, administrative help, and community outreach.

 

4. Donation Information

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If you make a donation, we may collect information necessary to process the donation, issue donation confirmations, maintain donor records, send acknowledgments, and communicate about Texas Valor Foundation’s mission.

 

Donation-related information may include:

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• Donor name

• Email address

• Phone number

• Donation amount

• Donation frequency

• Company name

• Dedication or message

• Payment confirmation details

• Donation history

• Communication preferences

 

Online donations may be processed by third-party payment providers such as PayPal, Wix, or other payment processors. Texas Valor Foundation does not directly store complete payment card information. Payment information is handled by the applicable third-party payment processor according to its own privacy policy and security practices.

 

For donations of $250 or more, the IRS generally requires donors to obtain a written acknowledgment from the charity in order to substantiate a charitable contribution deduction.

 

5. Newsletter and Email Communications

 

If you sign up for our newsletter or agree to receive updates, we may use your email address to send mission updates, event information, volunteer opportunities, donation campaigns, impact stories, program announcements, and other Texas Valor Foundation communications.

You may unsubscribe from promotional or newsletter emails at any time by using the unsubscribe link in the email, if available, or by contacting us directly.

 

We may still send necessary administrative or transactional messages related to applications, donations, volunteer coordination, event participation, or other direct interactions with Texas Valor Foundation.

 

6. How We Use Information

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Texas Valor Foundation may use collected information to:

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• Respond to inquiries

• Review applications and nominations

• Coordinate outdoor experiences

• Manage volunteer opportunities

• Process donations

• Send donation acknowledgments or receipts

• Communicate with donors, volunteers, applicants, sponsors, and supporters

• Send newsletters and mission updates

• Improve our website and outreach efforts

• Plan events, programs, logistics, and fundraising campaigns

• Maintain internal records

• Protect the safety, security, and integrity of our programs and website

• Comply with applicable legal, tax, accounting, and nonprofit recordkeeping obligations

 

We do not sell personal information.

 

7. How We Share Information

 

Texas Valor Foundation may share limited information only when necessary to operate our organization, provide services, process donations, coordinate programs, or comply with legal obligations.

 

We may share information with:

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• Payment processors

• Website hosting providers

• Email marketing platforms

• Event or program coordinators

• Trusted volunteers or team members involved in program review or coordination

• Professional advisors, such as accountants, attorneys, or nonprofit consultants

• Service providers that help operate our website, forms, communications, or donor systems

• Government, legal, or regulatory authorities when required by law

 

We do not sell donor, applicant, volunteer, or supporter information to third parties.

 

8. Donor Privacy

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Texas Valor Foundation respects the privacy of donors. We do not sell, trade, or rent donor names, contact information, or donation history.

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Donor information may be used for donation processing, receipts, acknowledgments, donor communications, internal records, fundraising updates, and mission-related outreach.

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If you would like your donation to remain anonymous in public-facing materials, please contact us directly. We will make reasonable efforts to honor anonymity requests, although certain records may still need to be maintained internally for legal, tax, accounting, or administrative purposes.

 

9. Photos, Videos, Testimonials, and Stories

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Texas Valor Foundation may share photos, videos, testimonials, impact stories, event recaps, and other media to promote our mission and show the impact of donor and volunteer support.

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We may request permission before using identifiable photos, videos, testimonials, or personal stories of participants, volunteers, donors, or families. Some events may also require a separate media release or consent form.

 

If you have concerns about a photo, video, story, or testimonial appearing on our website, social media, or marketing materials, please contact us.

 

10. Cookies, Analytics, and Website Tracking

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Our website may use cookies, analytics tools, tracking technologies, or similar features provided by Wix, Google Analytics, social media platforms, or other third-party services.

 

These tools may collect information such as:

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• Pages visited

• Time spent on the site

• Device type

• Browser type

• General location information

• Referring websites

• Interactions with website buttons or forms

 

This information helps us understand website performance, improve user experience, evaluate outreach efforts, and better serve our community.

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You may be able to adjust your browser settings to refuse or delete cookies. Some website features may not function properly if cookies are disabled.

 

11. Third-Party Websites and Payment Platforms

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Our website may link to third-party websites, social media platforms, donation processors, sponsors, PayPal, or other external services.

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Texas Valor Foundation is not responsible for the privacy practices, security, content, or policies of third-party websites or platforms. When you leave our website or submit information through a third-party service, your information is governed by that third party’s privacy policy.

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We encourage you to review the privacy policies of any third-party websites or payment processors you use.

 

12. Data Security

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Texas Valor Foundation takes reasonable steps to protect personal information from unauthorized access, misuse, loss, disclosure, alteration, or destruction.

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However, no website, online form, email system, payment processor, or digital storage method is completely secure. We cannot guarantee absolute security of information transmitted online.

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The Federal Trade Commission recommends that organizations understand what personal information they collect, how it flows through the organization, who has access to it, and how it is protected.

 

13. Data Retention

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Texas Valor Foundation may retain personal information for as long as necessary to fulfill the purposes described in this Privacy Policy, including application review, volunteer coordination, donation records, tax documentation, legal compliance, nonprofit administration, donor communications, and program history.

We may retain certain records longer when required for legal, accounting, tax, safety, or organizational purposes.

 

14. Children’s Privacy

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This website is not intended to collect personal information from children under the age of 13. We do not knowingly collect personal information from children under 13 through this website.

If we learn that we have collected information from a child under 13 without appropriate consent, we will take reasonable steps to delete that information.

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If a family event, youth-related program, or minor participant is involved, additional parent or guardian consent forms may be required before participation.

 

15. Your Choices

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You may contact Texas Valor Foundation to request that we:

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• Update your contact information

• Correct inaccurate information

• Remove you from newsletter or marketing communications

• Review certain information you submitted

• Request deletion of certain information, where legally and operationally possible

• Change your donor communication preferences

• Request that a public-facing photo, testimonial, or story be reviewed or removed

 

Some information may need to be retained for legal, tax, accounting, safety, donor recordkeeping, or program administration purposes.

 

16. Texas Privacy Note

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Texas Valor Foundation is based in Texas and serves individuals connected to military, veteran, and first responder communities. Texas privacy laws may provide certain rights depending on the organization, type of information, and circumstances.

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The Texas State Law Library notes that nonprofit organizations are among the categories exempted from the Texas Data Privacy and Security Act, but nonprofits should still use clear privacy practices to build trust and protect personal information.

 

17. Email and Text Message Consent

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If you provide your email address or phone number, you may receive communications related to your inquiry, application, volunteer interest, donation, event participation, or Texas Valor Foundation updates.

By submitting a form with contact information, you consent to being contacted by Texas Valor Foundation for the purpose related to your submission.

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You may opt out of promotional communications at any time. However, we may still contact you for important administrative, application, donation, volunteer, or event-related reasons.

 

18. Changes to This Privacy Policy

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Texas Valor Foundation may update this Privacy Policy from time to time. Updates will be posted on this page with a revised “Last Updated” date.

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Your continued use of the website after updates are posted means you accept the revised Privacy Policy.

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19. Contact Information

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If you have questions about these Terms, donations, refunds, sponsorships, volunteer opportunities, or program participation, please contact:

 

Texas Valor Foundation
Cypress, Texas
Phone: 832-279-4794
Email: donate@txvalor.org